Seyfarth Synopsis: As a number of states and the District of Columbia have moved to permit possession, use and sale of marijuana for both medicinal and recreational purposes and the business of legalized cannabis distribution has grown exponentially, federal law banning such activity remains unchanged. Deeming the trend in state law irrelevant, federal immigration authorities have in fact moved in the opposite direction. Last month, on April 19, US Citizenship and Immigration Services announced policy guidance “to clarify that violations of federal controlled substance law, including violations involving marijuana, are generally a bar to establishing good moral character for naturalization, even where that conduct would not be an offense under state law.”
Seyfarth Synopsis: The Social Security Administration has once again resumed issuing No-Match notices to employers. The notices alert businesses that SSA has identified data discrepancies between the agency’s records and employer-provided data submitted for payroll tax reporting to the IRS. Issuance of the notice triggers a duty upon employers to take action. While a No-Match notice may involve an innocent clerical mistake or an unreported name change, it could also offer a clue suggesting that workers named in the notice may lack the right to work in the United States. This blog outlines the risks and the measures prudent employers should take to comply with SSA requirements while avoiding the knowing employment of unauthorized workers and the risk of unlawful discrimination under the immigration laws.
Seyfarth Synopsis: USCIS Announces the FY 2020 H-1B Cap Reached.
On April 5, 2019, United States Citizenship & Immigration Services (USCIS) announced that it received sufficient H-1B petitions to meet the regular H-1B quota (or “cap”) for Fiscal Year 2020, which begins on October 1, 2019. This means that USCIS received more than 65,000 H-1B petitions in the first week of filing (April 1 – April 5). USCIS will next determine if it received a sufficient number of petitions to meet the 20,000 H-1B visa U.S. advanced degree exemption, known as the Master’s cap.
Seyfarth Synopsis: The Deferred Enforced Departure (DED) work authorization for eligible Liberian nationals has been extended automatically until March 30, 2020. While the previous wind-down period for DED was set for March 31, 2019, President Trump, on March 28, 2019, issued a presidential memorandum directing Secretary Nielson to provide continued work authorization for an additional 12-months.
On April 3, the US Citizenship and Immigration Services (USICS) published notice in the Federal Register with information on the six-month automatic extension of employment authorization documents (EADs) through September 27, 2019. The notice also provides guidance for Liberians with DED status on how to apply for their EAD for the full 12 month period, through March 30, 2020. For an employee with a current DED-related EAD with A-11 under “category” that expires on March 31, 2019, employers may rely on the Federal Register notice as evidence of continued work authorization until September 27, 2019 to update the employee’s Form I-9. After this date, the employee should present their new EAD to update their Form I-9.
How to Update an Existing Employee’s Form I-9?
For an existing employee who presented a DED-related EAD that has now been auto extended, the employer must update their Form I-9 to reflect the changes. Employees may choose to present their EADs to their employer as proof of identity and employment authorization for the Form I-9 through September 27, 2019.
In Section 1, the employee should:
1. Draw a line through the expiration date and write a new expiration date. If the Federal Register notice is used for the automatic extension, the new date in Section 1 should be September 27, 2019. If the employee presents an updated EAD, the expiration date in Section 1 should be the expiration date on the document.
2. Initial and date the correction.
In Section 2, the employer should:
1. If the Federal register notice is used:
a. Draw a line through the expiration date in Section 2 and write a new expiration date.
b. Write AUTO EXTENDED UNTIL September 27, 2019.
c. Initial and date the correction.
2. If the employee presents a new EAD or documents showing update in status:
a. Complete Section 3 in the current version of the Form I-9.
It is important to note that the automatic extension is not a reverification. Accordingly, Section 3 is not used in the example above. That said, once Section 3 is completed, an auto-extension could be recorded on the date in Section 3.
How to Complete an New Employee’s Form I-9?
In Section 1, the employee should:
• Check “An alien authorized to work until” and enter September 27, 2019, as the “expiration date”.
• Enter their Alien Registration Number/USCIS Number where indicated.
In Section 2, the employer should:
• Determine if the EAD is automatically extended 180 days by ensuring that it has category A-11 and has a March 31, 2019, expiration date.
• If the EAD has been automatically extended, the employer should:
• Write in the document title.
• Enter the issuing authority.
• Provide the document number.
• Write September 27, 2019, as the expiration date.
What’s Happens After 9/27/19?
Before the start of work on September 28, 2019, employers will required by law to reverify the employee’s employment authorization in Section 3 of Form I-9. If the original Form I-9 was a previous version, the employer must complete Section 3 of the current version of Form I-9 and attach it to the previously completed Form I-
My company participates in E-Verify, how do we verify a new employee whose EAD has been automatically extended?
Employers should use the data from the Form I-9 and record the auto-extension date for the expiration date of the EAD card.
What Else Do Employers Need to Know?
It is critical that those responsible for the Form I-9 process understand how, and when, to record TPS auto-extensions and Sections 2 and 3 updates. This avoids exposure to fines and penalties associated with incorrectly completed I-9s. We’ve written about the tremendous increase in enforcement activity in 2018, and watched the Administration “reduce the demand for illegal employment and protect employment for the nation’s lawful workforce.” It’s clear that Immigration and Customs Enforcement (ICE) plans to continue building on a strategy that includes worksite enforcement actions, the prosecution of employers, and Form I-9 inspections. Be prepared for 2019 as ICE continues using Form I-9 audits and civil fines to encourage compliance. We also anticipate a renewed focus on the IMAGE program and other employer outreach in an attempt to partner with employers acting in good faith and reserve their attention for egregious violators.
The following is directed to organizations with a presence in the UK or who anticipate the need to place talent at a UK work site.
Seyfarth Shaw’s Global Mobility Practice hosts attorneys licensed to practice in the UK, Canada, Ireland and Germany. The group has the capability to assist clients with obtaining work and residence visas for over 70 jurisdictions around the world. If we can assist you in placing talent, please call your Seyfarth attorney. We will be happy to help you.
Seyfarth Synopsis: On March 14th, the UK Parliament voted in favor of an extension to Article 50, which is the legal mechanism to enable the UK’s exit from the EU. The non-binding vote seeks to delay the departure date by three months, from March 29th to June 30th, 2019. However, any extension must be agreed upon by the other 27 EU countries. Continue Reading Brexit: UK Parliament Votes to Delay Departure
Seyfarth Synopsis: On Friday, March 22, 2019, Seyfarth Shaw’s Immigration Compliance and Enforcement Group invites you to join the first webinar in our new Compliance Chatter Series: Inside E-Verify
While, following the federal government shutdown, E-Verify has returned to a modicum of normality, increasing audits and other government oversight activities mean that employers need to pay careful attention to compliance issues in their use of E-Verify. Up until recently there has been little or no oversight of the FAR E-Verify rule; that is expected to change in the coming year. And, growing calls on Capitol Hill for mandatory E-Verify for all employers mean that these issues may affect all employers before long.
Employers need to stay ahead.
In this webinar offered by the Seyfarth Shaw Immigration Compliance and Enforcement Team, we will explore the following topics:
- The role of the US Citizenship and Immigration Service’s (USCIS) E-Verify Monitoring and Compliance program
- What USCIS is looking for when they conduct reviews and what you should be looking for before you are reviewed
- Next steps and timing for mandatory E-Verify web services updates, and the impact on companies using electronic Form I-9 vendors
- Expected E-Verify legislative changes
- Dealing with state and local E-Verify regulations and STEM related mandates
- E-Verify-related considerations when deciding on Electronic I-9 System
Be on the lookout for an invite for the next upcoming webinars in our series:
- Social Security “No-Match” Letters Coming to Your Mailbox Soon
- E-Verify, Government Contractors and the FAR Clause 10 years Later
This program will be moderated by Chair of Seyfarth Shaw’s Government Relations and Policy Group, Randy Johnson.
Cost: While there is no cost to attend, registration is required.
Friday, March 22, 2019
1:00 p.m. – 2:15 p.m. Eastern
12:00 p.m. – 1:15 p.m. Central
11:00 a.m. – 12:15 p.m. Mountain
10:00 a.m. – 11:15 a.m. Pacific
* Connection details will be emailed the day prior to the event
If you have any questions, please contact Cassie Peterson at email@example.com and reference this event.
By: Dawn M. Lurie and Greg Morano*
On March 1, 2019, the Department of Homeland Security (“DHS”) announced that it would continue to preserve the Temporary Protected Status (TPS) designations for Sudan, Nicaragua, Haiti, and El Salvador. As we have previously written, to comply with the federal court order in Ramos et al. v. Nielsen et al, DHS’s Federal Register Notice (“Notice”) yet again protects the TPS designation for each country and provides automatic extensions to existing work authorization documents. TPS and related documentation for Nicaragua, Sudan, Haiti, and El Salvador are now automatically extended through January 2, 2020.
By: Dawn Lurie
Seyfarth Synopsis: The government has temporarily been reopened and E-Verify is back in business, at least until February 15th. The President and Congress have until that time to provide long term funding for the Department of Homeland Security (DHS). Our friends over at the Verification Division of U.S. Citizenship and Immigration Services (“USCIS”) have been very busy preparing for the onslaught of E-Verify activity that began early this morning, after the very long 35-day government shutdown. USCIS issued E-Verify guidance yesterday, January 28, 2019, outlining what employers need to do and when they need to do it. We expect additional guidance to be posted today in an effort to clarify some of the confusion caused by the government’s initial directives.
With all of those E-Verify queries sitting in cyberspace or on your desk, let’s start with the basics. Be warned – if you sleep easily at night without thoughts of E-Verify invading your dreams, this blog post is likely not for you.
Hopefully, during the 35 day shutdown you were able to follow the advice provided in Seyfarth’s previous blog Government Shutdown = E-Verify Shutdown. If so, your company has been stockpiling E-Verify queries while completing and retaining Forms I-9 in the requisite time frames. For those companies using electronic I-9 providers, your vendor should have been doing the same through their systems. Your vendor should also now be providing guidance on how to process those E-Verify queries queued up in their system, and should also be addressing the likely delays, backlogs and TNC related issues. Continue Reading E-Verify Thawed: The Government Reopens but Guidance is Messy
Over the past few days, I’ve received a large number of emails and calls from stressed out clients asking about the lack of access to E-Verify. Do not panic, employers will not be penalized as a result of the E-Verify operations shutdown.
E-Verify is the U.S. Citizenship and Immigration Service’s (USCIS) internet-based system that compares information from an employee’s Form I-9 to Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility.
Since E-Verify is not fee based, the current lapse in appropriated government funding affects the program. Employers will not be penalized for any delays in creating E-Verify cases. However, employers are reminded that they must continue to complete I-9s in compliance with the law, and when E-Verify becomes available, create cases in the E-Verify system. We expect USCIS to issue guidance—as they have during prior shutdowns— suspending the “three-day rule” which mandates creating a query within three day of starting work for pay, for any case affected cases. Historically, employees caught in the Tentative Nonconfirmation (TNC) process were also provided an extended period to resolve any issues; the same is expected this time. Continue Reading Government Shut Down= E-Verify Shut Down
By: Dawn M. Lurie and Greg Morano*
Seyfarth Synopsis: On October 31, 2018, the Department of Homeland Security (“DHS”) announced that it would preserve the Temporary Protected Status (TPS) designations for Sudan, Nicaragua, Haiti, and El Salvador. To comply with the federal court order in Ramos et al. v. Nielsen et al, DHS’s Federal Register Notice (“Notice”) protects the TPS designation for each country and provides automatic extensions to existing work authorization documents. TPS and related documentation for Nicaragua and Sudan are now automatically extended through April 2, 2019. The TPS expiration dates for El Salvador and Haiti remain unchanged; September 9, 2019 for El Salvador and July 22, 2019 for Haiti.
TPS: What is the Status of the Program?
The Trump Administration attempted to terminate TPS for Sudan, Nicaragua, Haiti, and El Salvador. On October 3, 2018, a federal judge issued a preliminary injunction to prevent the termination of TPS and loss of work authorization for TPS beneficiaries. The court case is ongoing with DHS appealing the injunction order to a higher court.
If the court case is not fully resolved by the time a designated TPS is set to terminate, DHS will issue a Federal Register notice extending TPS documentation for nine months. This means that your employees will continue to work without interruption, but you will need to update Forms I-9 with the “Auto-Extensions”. For assistance with identifying automatically extended documents and executing the automatic extensions, see our prior post here.
If a higher court permits DHS to terminate TPS, the beneficiaries’ status will terminate either 120 days after the court order, or on the TPS termination date, whichever is later.
Seyfarth will continue to monitor the court case and provide updates. Continue Reading DHS Complies With Court Order, Preserves TPS for Four Countries